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The Corporate Event Planning Kit
The Corporate Event Planning Kit
✦ 50+ Years of South African Event Experience
💎 Free Online Planning App — Worth Thousands
⚡ Pay Once. Access Forever. No Monthly Fees.
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Most people overspend on their event by 20–40%.Not because they don't care — because nobody gave them a system.Until now.
The Corporate Event Planning Kit
Plan and execute South African corporate events like a professional — without the R25,000 management fee.
For PAs, HR Managers, Office Managers, Marketing Managers, and anyone in a South African company responsible for making events happen. This kit is expensable, immediately useful, and will save your company significantly more than its R397 cost at the very first event you plan with it.
⚡ INSTANT DIGITAL DOWNLOAD · R397 · Files delivered via Google Drive
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📦 WHAT'S IN YOUR KIT — 8 FILES
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📄 02_Corporate_Event_Brief.pdf
Complete corporate event brief template — the document you complete before a single rand is spent. Covers event objectives, target audience, budget ceiling, AV and technical requirements, entertainment brief, catering brief, and management sign-off section. Getting approval before planning starts prevents 80% of corporate event budget overruns.
📊 05_Corporate_Event_Budget_Tracker.xlsx
6-sheet professional Excel tracker. Budget dashboard with automatic cost-per-delegate calculation, delegate register for up to 150 delegates including dietary requirements and confirmation status, vendor tracker with quote comparison, 12-week planning timeline with weekly milestones, full line item expense breakdown, and a post-event debrief template. Opens free in Google Sheets.
📄 15_Ways_To_Save_Corporate.pdf
15 South Africa-specific corporate event money-saving strategies. R15,000–R80,000+ in potential savings per event. Covers the 3-quote rule per vendor category, weekday vs Friday pricing, AV negotiation with venues, per-head vs package catering, delegate count confirmation timing, and preferred supplier agreements. Read before briefing any vendor.
📄 Delegate_Confirmation_Email_Templates.pdf
4 complete, ready-to-send professional email templates — formal corporate event confirmation with full programme and logistics, year-end function confirmation, 3-day event reminder, and dietary requirements follow-up request. Copy, personalise, send. Saves 3–5 hours of email writing per event.
📄 Invitation_Wording_Guide_AI PROMPTS.pdf
Professional corporate event invitation wording for conferences, gala dinners, year-end functions, team building events, and product launches — plus 13 ChatGPT prompts including CEO welcome address, complete MC running script, staff recognition awards presentation, LinkedIn event announcement, internal staff announcement, post-event LinkedIn recap, and feedback survey invitation.
📄 SLIDE_01_Corporate_Instructions.pdf
How to access and edit your 6 professional Google Slides templates. Includes delegate badge editing guide, event programme customisation, and SA print shop guide.
📄 Thank_You_Note_Templates.pdf
Professional post-event thank you emails for delegates, keynote speakers, and event suppliers. Corporate in tone, warm in feel. Ready to send within 48 hours of the event.
📄 Vendor_Briefing_Template.pdf
A professional 1-page vendor briefing document to send to every supplier 7 days before your event. Covers event name and date, venue and full address, on-the-day contact details, each supplier's arrival time, setup time, service start and end time, parking and load-in instructions, technical requirements, dress code, and a signature block for both parties. This single document prevents 80% of corporate event day problems.
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🎁 FREE BONUSES — INCLUDED WITH EVERY KIT
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🎨 6 Professional Google Slides Templates
Formal corporate event invitation, year-end function invitation, event programme, delegate name badge (print and cut), digital e-invite banner for email and WhatsApp, and post-event thank you card. Professional, editable, and print-ready.
📱 Free Online Planning Dashboard
bigmproductions.netlify.app — manage your entire event, vendor list, and delegate tracking from any device. Completely free. Always return in the same browser on the same device to access your saved information.
📂 Google Drive Folder Access
All 8 files plus your Welcome Guide in a secure Google Drive folder. Download everything instantly after purchase.
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📥 HOW YOU RECEIVE YOUR FILES
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After purchase you receive your Google Drive folder link by email. Click, open, and download everything instantly.
⚡ Instant access · 📱 Any device · 🇿🇦 Built for South Africa · 🔒 Secure checkout · 📂 Google Drive delivery
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Frequently Asked Questions
How do I get my files after I pay? Do I need to wait?
No waiting at all. The moment your payment is confirmed, you'll receive an email with your instant download link — usually within 60 seconds. Click the link, download your files, and you can start planning immediately.
No shipping. No delays. No waiting for a courier. Just instant access from any device.
If you don't see the email within 5 minutes, check your spam folder. Still nothing? Email us at support@bigm.biz and we'll sort it out immediately.
I'm not good with technology. Will I be able to use these tools?
Absolutely — these tools are designed for everyday people, not tech experts.
Everything opens in programmes you already know and use: Google Sheets (like Excel, but free and online), Google Slides (like PowerPoint), and Microsoft Word. No new software to download. No accounts to create. No complicated setup.
If you can open a WhatsApp message and type a reply, you can use these kits.
Every file includes clear, step-by-step instructions. The budget tracker tells you exactly which cells to fill in. The invitation templates tell you exactly which words to replace. The planning app opens in your browser like a website — just click and go.
And if you ever get stuck, we're one email away.
How much money will this actually save me on my event?
That depends on your event — but here's what we know:
Most people who plan events without a system overspend by 20–40% of their budget. On a R80,000 wedding, that's R16,000–R32,000 in unnecessary spending. On a R15,000 birthday, that's R3,000–R6,000 gone.
Our system saves you money in three specific ways:
1. The budget tracker shows you your real numbers from day one — so you never accidentally commit to a vendor you can't afford.
2. The vendor comparison sheet helps you get 3 quotes per category — most people only get one. Getting 3 quotes typically saves 10–25% per vendor.
3. The planning timeline prevents costly last-minute decisions. Booking a venue 3 months out vs 3 weeks out can save R5,000–R20,000 on its own.
We can't guarantee a specific number — but we can guarantee this: planners who use a system spend less than planners who don't. Every time.
I've already started planning my event. Is it too late to use this?
It's never too late — and you might be surprised how much this still helps you right now.
Many of our customers download the kit mid-planning and say it immediately gave them clarity on where they stood. The budget tracker helped them see exactly what they'd committed to and what was left. The vendor tracker helped them organise the contacts and quotes they'd already collected. The run of show gave them a professional framework for the day they'd been loosely planning in their head.
Even if your event is 4 weeks away, the planning app, the invitation templates, the run of show, and the day-of checklists will still save you hours of stress and prevent costly last-minute mistakes.
Start where you are. Use what's relevant. The tools will meet you wherever you're at in the process.
What's the difference between this and just Googling free checklists?
Free Google checklists are written for a global audience — not for South African events, South African vendors, South African pricing, or South African culture.
They won't tell you what a realistic SA catering quote looks like. They won't have a vendor directory for SA suppliers. They won't account for load shedding backup plans at your venue. They won't have a run of show template your SA MC can actually use.
And they definitely won't come with a live online planning app, editable invitation templates, a professional MC script, vendor email templates, and 50 years of SA event production experience built in.
Google gives you a list. We give you a system.
A list tells you what to do. A system tells you how to do it, in what order, with what tools, at what budget — built specifically for South Africa.
That's the difference. And that's why event planners who use our kits spend less, stress less, and enjoy their event more than people who try to piece it together from random free downloads.
Why Choose BIG M PRODUCTIONS
Big M Productions has spent over 50 years producing extraordinary live events across South Africa. We've run red-carpet award ceremonies, Bollywood productions, corporate galas, and weddings for thousands of South African families and businesses. These kits are built from real event production experience — not copied from a blog or adapted from a foreign template. When you buy from Big M, you're getting 50 years of hard-won expertise in a single download.
| BIG M | Mass Market | |
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Over 50years Real Event Experience — Not Just Templates |
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A Live App — Not Just Documents |
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